Minutes & Transcripts

• Capture the decisions and action items identified during the meeting.
• Most often requested for councils, boards, committees, and annual general or staff meetings, etc.
• Available for in-person, teleconference or recorded meetings.
• Follow industry format and style, tailored to suit your needs:
  • Topic, location, date and list of participants.
  • Organized to follow agenda.
  • Clearly indicate motions/resolutions as well as action, decision and consensus items.
• Typically takes 0.5 times the meeting length to prepare minutes.

General turnaround time for draft minutes is three business days, but we can accommodate rush jobs upon request.

• Capture the essence of the meeting discussion, key points, decisions and action items, in a narrative summary format.
• Most often requested for councils, boards, committees, public hearings, and strategic planning sessions, etc.
• Available for in-person, teleconference or recorded meetings.
• Follow industry format and style, tailored to suit your needs:
  • Topic, location, date and list of participants.
  • Organized to follow agenda.
  • Include a narrative summary of discussion (without attribution unless specified).
  • Clearly indicate motions/resolutions as well as action, decision and consensus items.
  • Provide highlights of written reports or PowerPoint presentations
• Typically takes 1-1.5 times the meeting length to prepare minutes.

General turnaround time for draft minutes is three business days, but we can accommodate rush jobs upon request.

• Capture details of the meeting discussions, decisions and action items, in as much detail as possible, often with attributions.
• Most often requested for technical meetings, stakeholder consultations, roundtables and forums, focus groups, etc.
• Available for in-person, teleconference or recorded meetings.
• Follow industry format and style, tailored to suit your needs:
  • Topic, location, date and list of participants.
  • Organized to follow agenda or grouped by emerging key topic areas.
  • Include a detailed account of questions/comments and responses and any discussion (with/without attribution).
  • Clearly indicate motions/resolutions and action, decision and consensus items.
  • Provide highlights of written reports or PowerPoint presentations.
  • Can include a transcript of flipcharts or feedback forms from the meeting.
• Typically takes 2-3 times the meeting length to prepare minutes.

General turnaround time for draft minutes is three business days, but we can accommodate rush jobs upon request.

• Provide a verbatim account of every word said at a meeting by each person with comments attributed.
• Suited for shareholder meetings, interviews, disciplinary or legal hearings, etc.
• Available for recorded meetings (audio or video).
• Follow industry format and style, tailored to suit your needs:
  • Provided with indentation and double-spacing unless otherwise specified.
  • Utilizing participant list, agenda and web resources to correctly spell names, locations, products whenever possible (phonetic spellings otherwise).
  • Statements are attributed to speakers (if identifiable).
  • No words are missed.
• Typically takes approximately one hour to prepare a transcript for each 10 minutes of recording (may be more if speaker has an accent, speaks quickly or reads from a prepared statement). A one-hour recording could take 6-7 hours to transcribe, and result in 20-25 pages of double-spaced text.

Turnaround for draft transcripts is ASAP, or within 24 hours, 48 hours or 72 hours.